Leases and renewals
Renewals, handled whenever they come due.
Renewals are some of the most important money a marina brings in, and some of the most tedious work in the office. Field Guide Marina sends the reminders, takes the payments and writes the new lease, so the only calls you make are to the few tenants who haven’t answered.
Renewals, start to finish. 2:46
What renewals usually look like.
Whether your leases all end in spring or come due every month of the year, each renewal is the same chore. We built this part of Field Guide Marina to take it off your desk.
TODAY
- A letter for every lease, then a round of phone calls
- Checks in the mail and a spreadsheet to mark them off
- You find out who isn’t coming back after their lease has already ended
- Raising rates means an awkward letter and a few angry calls
ON FIELD GUIDE MARINA
- Reminders go out on their own, on your schedule, in your words
- Tenants renew and pay from their phone, and the new lease writes itself
- One short list of who hasn’t answered, weeks before the lease ends
- Rate increases you can preview, cap and waive, tenant by tenant
No renewal season. Just renewals.
Leases don’t all end in the same month. Some start in March, some in June, some in November. In Field Guide Marina every lease runs on its own dates, and every morning the system checks them all, so each tenant hears from you right on time, whatever the month.
If most of your leases do end in spring, that works too. The reminders simply go out to more tenants that week, and you don’t write a single one.
A made-up marina: leases ending in every month, each with its own reminders.
The reminders go out on their own.
Every lease knows its own end date. Each morning Field Guide Marina checks them all and sends the right note to the right tenant, once. Anyone who has renewed or told you they’re leaving is left alone. Change the days, rewrite the emails, or switch it off.
- 60 days outA friendly renewal notice with a link to renew and pay
- 30 days outA reminder, only if they haven’t renewed
- 14 and 7 days outTwo last reminders
- Lease endsAnyone who hasn’t answered is on one short list
- 1, 7 and 30 days lateOverdue notices, so you don’t have to write them
Our starting schedule. You can also choose 90 or 45 days out, and 14, 60 or 90 days late.
What your tenant sees.
An email from your marina, with your logo, that says their lease ends soon. They tap Renew, pay by card, and they’re done. The new lease starts the day after the old one ends, on the same slip, for the same length of time. Nobody retypes anything.
Rather pay at the counter? That still works. You click Mark Renewed, and the reminders stop.
The tenant’s side: their lease and documents. 2:40
Every lease ending in the next 90 days, on one screen.
Every renewal coming up, on one screen.
See every lease ending in the next 90 days: who hasn’t been offered a renewal, who has, who has paid, who is late and who said no. Send an offer with one click, or send them all.
Leases signed from a phone.
Write your lease once, in your own words, and Field Guide Marina fills in the tenant, slip, boat, dates and price every time. Send it, and your tenant signs it from their phone. No printing, no mailing, no chasing signatures at the counter, and no signing service to pay for.
The moment they sign, they’re emailed their copy, sealed so that neither side can quietly change it later. If there’s ever a question, you can prove the lease on file is the one they signed.
Every signed lease remembers
- Who signedname and email
- Whendate and time
- What they sawthe exact lease
- That they agreed to sign onlineyes
- Their copyemailed, sealed
Raise rates without the angry phone calls.
Set a percentage increase that applies when each lease renews, an optional dollar limit, and different rules for different slip types. Before anything changes you see what every single tenant will pay, and you can waive the increase for anyone with one click: the 20-year tenant, the friend of the family. It stays off until you turn it on.
Example: 4% at renewal, never more than $150
- Covered slip, $3,200 a year$3,328
- Uncovered slip, $1,900$1,976
- Houseboat slip, $5,000$5,150 (limit)
- A 20-year tenantwaived
Made-up numbers, the way the preview reads.
Insurance on file, before it lapses.
An uninsured boat at your dock is a risk you carry without knowing it. Every lease keeps the boat’s insurance and registration dates. Tenants get a reminder 90, 60 and 30 days before each one runs out and a notice if it lapses, and they upload the new card from their phone. You see every gap on one screen.
It reminds and flags. It never locks a tenant out of anything.
For every policy and registration
- 90 days beforefirst reminder
- 60 days beforesecond reminder
- 30 days beforelast reminder
- The day it lapsesnotice to the tenant, flag for you
Included in every Slips package
- Up to 75 slips$249/month
- 76 to 200 slips$349/month
- 201 to 400 slips$499/month
Setup from $1,500. Your website, hosting, email and support are included. No booking fees.
Questions owners ask
- Some of our tenants will never renew online.
- That’s fine. Take their check at the counter, click Mark Renewed, and the new lease is written and the reminders stop. Online renewal is there for everyone who wants it.
- Our leases aren’t all the same length.
- Each lease has its own start and end dates, starting in any month, for a season, a year or anything in between, and renews for the same length of time.
- Can we use our own lease wording?
- Yes. Your lease is written in your words, with blanks that fill in the tenant, slip, boat, dates and price.
- What if a tenant says they’re not coming back?
- They can say so from the email or their portal. The reminders stop, you’re told, and the slip shows as opening up.
- Do reminders go out by text message?
- Not today. Reminders go by email and show in the tenant’s portal.
Let renewals run themselves.
We’ll walk you through a full renewal on our demo marina, from the first reminder to the new lease.